Employee Write-Up Form

This employee write-up template is a form for managers and HR professionals who need to document employee performance issues or disciplinary actions. It provides a structured format for recording details about the incident, employee behavior, and any corrective actions taken. Customize this template to fit your company's policies and procedures.

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About Employee Write-Up Form Template

The Employee Write-Up Form is a crucial tool for managers and HR professionals to document employee performance issues or disciplinary actions. By using this template, you can ensure consistency and fairness in addressing employee behavior and keeping a record of corrective actions taken.

How to Use the Employee Write-Up Form

  1. Start by providing the employee’s name and ID for identification purposes.
  2. Describe the incident in detail, including the date, time, location, and any relevant witnesses.
  3. Allow the employee to provide their version of events, if applicable.
  4. Gather witness statements, if available, to support the incident description.
  5. Document the manager’s observations and assessment of the situation.
  6. Clearly outline the corrective actions taken, such as verbal warning, written warning, or suspension.
  7. Use the likert scale to gauge the employee’s acknowledgement and understanding of the write-up.
  8. Ensure the employee signs the form to acknowledge receipt and understanding.

Employee Write-Up Form Questions

The questions in this form are designed to capture essential information about the incident and the employee’s response. Here’s a breakdown of each question:

  1. Employee Name: Provide the employee’s full name for identification purposes.
  2. Employee ID: Enter the employee’s unique identification number.
  3. Description of Incident: Describe the incident, including relevant details such as date, time, and location.
  4. Employee’s Version of Events: If applicable, allow the employee to provide their perspective on the incident.
  5. Witness Statements: Document any witness statements that support the incident’s description.
  6. Manager’s Observations: Record the manager’s observations and assessment of the situation.
  7. Corrective Actions Taken: Outline the specific corrective actions taken, such as verbal warning or written warning.
  8. Employee Acknowledgement: Use the likert scale to gauge the employee’s understanding and acceptance of the write-up.

Frequently asked questions

Can I customize the form to align with my company's policies and procedures?

Yes, you can customize the form to include additional fields or modify existing ones to match your company's specific requirements.

What should I do if the employee refuses to sign the write-up?

If an employee refuses to sign the write-up, document their refusal and proceed with other appropriate actions. Consult your HR department for guidance.

Can I include additional sections or questions in the form?

Absolutely! Feel free to add sections or questions that are relevant to your organization's disciplinary process.

How should I store the completed forms?

It is essential to store completed forms securely and confidentially. Consult your company's document retention policy for guidance.

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